Agents’ Assistant - Talent Agency
Emptage Hallett Talent Agency are looking for a positive, professional individual, who is interested in working in the media and arts industry, to take on the role of Agents’ Assistant. They should be a pro-active and natural multi-tasker, with a warm and open approach to become the first point of contact for clients and industry professionals. We encourage applications from all backgrounds and communities.
General duties include but are not limited to:
- Answering, transferring and responding to telephone calls and emails
- Distributing correspondence and messages to the appropriate team member
- Greeting guests and visitors to the office
- Updating photos/media on company websites/Spotlight
- Social media: Updating website, scheduling social media posts
- Logging, filing and responding to representation requests
- General administrative duties as required by the agency
- Providing assistance to the Agents
- Confirming receipt of availability checks, self-tape requests and auditions from Casting Directors
- Sending availability checks, self-tape requests and audition information to the relevant agency’s clients
- Confirming receipt of self-tapes from actors and sharing with appropriate agents
- Editing, labelling and sharing completed self-tapes with Casting Directors
- Logging daily activities and providing rolling notes of ongoing projects and tasks at the end of each day
- Managing and updating shared office calendar
- Managing correspondence with drama schools and arranging tickets for productions for Agents
- Taking responsibility for the on-boarding / off-boarding process for actors joining and leaving the agency
- Managing and maintaining the office’s online filing systems for each of the actors
Skills & Abilities – Essential
- Excellent vocal and written communication skills – this role is the first point of contact
- Ability to work under and report to multiple managers
- Strong attention to detail and a high level of accuracy
- Excellent organisational and multi-tasking skills
- Ability to work on own initiative and prioritise workload
- Ability to work under pressure/to deadlines
- The ability to manage own time and work autonomously
- The ability to deal with people at all levels, in an efficient, polite and helpful way
- Pro-active/positive attitude
- Ability to maintain confidentiality
- Strong IT Skills, in particular Microsoft Word, Excel, Outlook, Dropbox and Twitter
- An interest in the media and arts industry
Skills & Abilities – Desirable
- Knowledge of cloud-based systems
Experience & Knowledge – Essential
- Previous receptionist/administrative experience
- Knowledge of administrative systems
- Experience of using social media, especially Twitter and Instagram
Qualifications & Training – Essential
- GCSE English Literature or Language and Maths, grade C or above (or equivalent)
- Further academic qualifications such as A Level or equivalent Vocational Qualification
Qualifications & Training – Desirable
- University Graduate
- A background/experience in the arts industry or relevant training
Hours
This is a full-time office-based position in Central Cardiff. Working hours are 9.45am – 6.00pm Monday to Friday.
Occasional theatre/event visits in the evening may also be required.
Salary
£18,000 - £20,000 annual salary, dependent on experience.
To Apply
If you would like to apply for this position please complete the application form and return with your CV and a covering letter/email addressed to Gemma McAvoy.
To obtain an application form please contact emily@emptagehallett.co.uk
Applications should be submitted by email only, to emily@emptagehallett.co.uk
Closing Date
The closing date for applications is 10am on FRIDAY 28 APRIL 2023.
Interviews
If invited for an interview you will be notified by THURSDAY 4 MAY 2023.
Interviews will be held week commencing TUESDAY 9 MAY 2023.
