Agents’ Assistant - Talent Agency
Emptage Hallett Talent Agency are looking for a positive, professional individual, who is interested in working in the media and arts industry, to take on the role of Agents’ Assistant. They should be a pro-active and natural multi-tasker, with a warm and open approach to become the first point of contact for clients and industry professionals.
General duties include but are not limited to:
- Daily setup of the office
- Answering and responding to telephone calls and emails
- Taking and distributing messages
- Greeting guests and visitors
- Updating clients’ Spotlight, CVs and biogs
- Updating photos/showreels on company website/Spotlight
- Social media: Updating website, scheduling tweets
- Ordering theatre and event tickets/booking transport and accommodation/emailing confirmations
- Keeping spreadsheets/databases updated
- Scanning, photocopying, printing, filing
- Purchasing office supplies and stationery
- Dealing with all IT issues, liaising with external IT support
- Replying to representation requests
- General administrative duties
- Maintaining a clean and tidy office
Skills & Abilities – Essential
- Excellent vocal and written communication skills
- Strong attention to detail and a high level of accuracy
- Excellent organisational and multi-tasking skills
- Ability to work on own initiative and prioritise work load
- Ability to work under pressure/to deadlines
- The ability to manage own time and work autonomously
- The ability to deal with people at all levels, in an efficient, polite and helpful way
- Pro-active/positive attitude
- Ability to maintain confidentiality
- Strong IT Skills, in particular Microsoft Word, Excel, Outlook, Dropbox and Twitter
- An interest in the media and arts industry
Experience & Knowledge – Essential
- Previous receptionist/administrative experience
- Knowledge of administrative systems
- Experience of using social media, especially Twitter
Qualifications & Training – Essential
- GCSE English Literature or Language and Maths, grade C or above (or equivalent)
- Further academic qualifications such as A Level or equivalent Vocational Qualification
Qualifications & Training – Desirable
- University Graduate
- A background/experience in the arts industry or relevant training
Hours
This is a full time position. Working hours are 9.45am – 6pm Monday to Friday.
Occasional theatre visits in the evening may also be required.
To Apply
If you would like to apply for this position please complete the application form and return with your CV and a covering letter/email addressed to Gemma McAvoy.
Applications should be submitted by email only to cardiff@emptagehallett.co.uk.
Please contact cardiff@emptagehallett.co.uk for the application form.
Closing Date
The closing date for applications is 10am on Wednesday 19 January 2022.
Interviews
If invited for an interview you will be notified by Friday 21 January 2022.
Interviews will be held week commencing 24 January 2022.