Fundraising Assistant

Contract: Permanent, full-time (subject to a 3-month probationary period). 

Hours of work: 40 hours per week (TOIL) including a 1-hour paid lunch break. Some weekend and evening work will be necessary.  

Salary: £23,005 

Location: You’ll be based in Chapter, Cardiff but we offer a hybrid model which means that, when possible, you can also work from home.  

 

PURPOSE OF ROLE 

The key purpose of the role is to support the Head of Development in all aspects of Chapter’s strategic fundraising to achieve annual income targets for the organisation.  

You’ll work across research and prospecting, cultivation, stewardship, development of proposals, reporting and data management to generate income across trusts and foundations, statutory sources, individuals and business partnerships.  

You’ll manage our membership schemes ensuring that those relationships are nurtured to maximise stakeholder investment in the organisation, our community ethos and programme ambitions. 

You’ll also be required to set up accurate systems to ensure that records are maintained, and that all work is monitored and evaluated in the most efficient way, and you’ll take responsibility for preparing reports for successful awards to agreed schedules.  

 

OUR IDEAL CANDIDATE 

Our ideal candidate will be a thoughtful and ambitious individual keen to develop a career in fundraising. You’ll enjoy working with people and will be looking to increase your experience in the fundraising sector.  

You’ll be curious and passionate about the arts and committed to supporting collaborative creative programmes that are open and accessible to everyone.  

You’ll be organised and have excellent communication skills, good attention to detail, and the ability to handle sensitive situations with diplomacy. You’ll be adaptable and able to work to tight deadlines, remaining calm and focused under pressure. You’ll thrive in a team but will also be able to work on your own initiative when required.  

Our venue is for everyone, and we welcome applications from everyone. We particularly encourage those from people from a Black, Asian and Minority Ethnic background or who are D/deaf or disabled as they are currently under-represented in our workforce.  

 

AREAS OF RESPONSIBILITY AND KEY TASKS 

• Support the Head of Development to research funding opportunities including trusts and foundations, corporate sponsorship and individual giving.  

• Work with all teams to prepare draft applications to trusts and foundations for identified projects including capital. 

• Prepare draft reports and monitoring for revenue and project funders within deadlines.  

• Provide administrative support to the membership scheme, keeping track of new starters and leavers and membership benefits. Ensure all communications with members are timely and accurate and reflect the ethos and voice of Chapter. 

• Support the Head of Development and other teams to deliver fundraising and stakeholder events, receptions and other activities as identified.  

• Work with the marketing and communications team to devise appropriate fundraising communications and promotional materials. 

• Draft evaluation reports appropriate to any funding. 

• Maintain and develop a fundraising database as required. 

MISCELLANEOUS  

• To be familiar and comply with all relevant health and safety, operational, personnel, customer care, data protection, equal opportunities and financial procedures, in particular ensuring that all statutory obligations are complied with, especially in relation to licensing laws. 

• Any other duties as reasonably requested by the Head of Development.  

SPECIAL CONDITIONS  

• Occasional weekend and evening work and working away from Chapter at other events or meetings.  

• This job description is not intended to be exhaustive. The post-holder will be expected to adopt a flexible attitude to the duties which may have to be varied (after discussion with the post-holder) subject to the needs of the organisation, and in keeping with the general profile of the post.  

 

PERSON SPECIFICATION 

As Development Assistant you’ll need to demonstrate the following competencies. We’re aware that you may not have all the desired skills and experience and we’ll provide support and training for areas where you may need to grow into the role.  

Essential 

• Experience of fundraising and an understanding of fundraising best practice. 

• Good organisational skills and excellent attention to detail. 

• Ability to work to deadlines whilst managing multiple priorities. 

• Excellent communication skills. 

• Sensitive and dynamic communicator, able to advocate and influence.  

• Methodical with a high attention to detail. 

• IT literate with experience of using Word, Excel and databases. 

• Good numeracy skills and an understanding of how to present budgets clearly. 

Desirable 

• Ability to communicate in Welsh.  

• Understanding of GDPR legislation. 

• Experience of monitoring, evaluation and report writing.  

 

ABOUT THE BENEFITS 

We’re a relaxed and friendly employer, offering hybrid working and flexible hours. Staff benefits include: 

• 5.6 weeks of holiday per annum, including bank holidays, pro -rata for part-time positions. 

• Two free cinema tickets a month. 

• Free lunch when working in the building.  

• 20% off food and drink in the cafe bar. 

• Welsh at Work scheme. 

• Contributory pension scheme to which you will be auto-enrolled (subject to the conditions of the scheme). The scheme enables you to save for your retirement using your own money, together with tax relief and contributions from the company. 

• Enhanced Maternity and Adoption Pay, after a year’s service. 

• Access to an Employee Assist Programme. 

• Complimentary tea/ coffee 

• Support for continuous development.  

• Eye Care for DSE