We are looking to strengthen and expand our Welsh translation services to enable the University to promote the Welsh language across all Schools and Departments and fulfil its duties in accordance with its Welsh Language Scheme and the Welsh Language Standards. This expansion includes the appointment of an additional translator within the team. 
In this role, you’ll be part of a high-energy and customer focused translation team working across the institution. You will undertake duties related to providing a high-quality translation service (English>Welsh and Welsh>English) by utilising your skills and experience of the Welsh language. You will also resolve issues independently and use judgement and creativity to suggest the optimum resolution to issues as they occur. 
The Welsh Translation Services team is one of 5 teams within the Strategic Planning and Governance Department which supports the University to “make the right decisions and to make decisions in the right way”. The team supports the University’s core activities by providing a high quality and effective translation Service, which covers translation of published text (online and print) and simultaneous translation. As expert advisers, the team continues to be critical to the University to becoming a bilingual University, which complies with the Welsh Language standards.
Members of the team will be trusted colleagues, building effective working relationships with colleagues in the department, in Professional Services and in Academic Departments.  While undertaking your role, you will be an agent for change, reviewing your own performance and progress, looking for opportunities to learn. You will review the effectiveness in respect of our service delivery and suggest improvements in our processes and systems.
You will be a highly motivated team-player, capable of working under pressure in a professional environment to undertake translations on time and to a high standard.  As well as excellent translation skills, you should also have relevant experience of dealing with translation requests and managing your workload effectively in accordance to various demands and deadlines.
This post is full-time and open-ended.

Salary: £21,585 - £25,728 per annum (Grade 4), with other benefits including 32 days holiday entitlement plus Bank Holidays.

Date advert posted: Thursday, 5 July 2018

Closing date: Sunday, 22 July 2018

Please be aware that Cardiff University reserves the right to close this vacancy early should sufficient applications be received.

Cardiff University is committed to supporting and promoting equality and diversity and to creating an inclusive working environment. We believe this can be achieved through attracting, developing, and retaining a diverse range of staff from many different backgrounds who have the ambition to create a University which seeks to fulfil our social, cultural and economic obligation to Cardiff, Wales, and the world.  In supporting our employees to achieve a balance between their work and their personal lives, we will also consider proposals for flexible working or job share arrangements.

Job Description

Translation Service Development Duties

  • Collaborate on the establishment of a university-wide Welsh translation service with the Head of the Translation Service and colleagues within Professional Services and Academic Schools.
  •  Utilise skills and experience of the Welsh language to resolve issues independently, using judgement and creativity to suggest the optimum resolution to issues as they occur.
  •  With the Head of the Translation Service, develop Machine Translation and Translation Memory systems with the help of the Cardiff University School of Welsh.

Operational Duties

  • Manage the day to day administration of the Translation Service.
  • Provide a professional Welsh<>English translation service to the University, interpreting the requirements of the customer and the subject of the communication to provide contextually appropriate translations, adhering to the compliance requirements of the University and ensuring the University’s Welsh language is presented to a high and consistent standard.
  • Provide professional advice and guidance on all aspects of Welsh<>English translation and related   processes and procedures to internal and external customers, using judgement and creativity to suggest the most appropriate course of action where appropriate, and ensuring complex and conceptual issues are understood .Contribute to the creation of a standardised internal glossary of English/Welsh language terms appropriate to the University and the wider HE sector.
  • Collaborate with others in order to make recommendations for development of established processes and procedures
  • Establish working relationships with key contacts, developing appropriate communication links with the University’s Schools/Colleges and Professional Services and outside bodies as required.
  • Deputise for the Head of the Translation Service in their absence.

Specific Technical Duties (as part of above)

  • To utilise relevant translation technology (post-editing machine translation and the University translation memory output) and software to ensure accuracy, consistency, and value for money in relation to translations.
  • Manage and develop an on-line external translation request system.

General Duties

  • To undertake familiarisation with the University, its structures, aims and objectives, compliance requirements.
  • To be cognisant of confidentiality and issues around personal and sensitive data in all areas of activity
  • Abide by University policies on Health and Safety and Equality and Diversity.
  • Perform other duties occasionally which are not included above, but which will be consistent with the role.

Person Specification

Important note: It is the University’s policy to use the person specification as a key tool for short-listing. Candidates should evidence that they meet ALL of the essential criteria as well as, where relevant, the desirable. As part of the application process you will be asked to provide this evidence via a supporting statement.  Please ensure that the evidence you are providing corresponds with the numbered criteria outlined below. Your application will be considered based on the information you provide under each element.

When attaching the supporting statement to your application profile, please ensure that you name it with the vacancy reference number, e.g. Supporting Statement for 7485BR.

Essential Criteria 

  • Proven ability to communicate effectively and accurately in both Welsh and English, orally and in writing, to a wide range of audiences, and at all levels.
  • Experience of undertaking translation work in or for the Public Sector. 
  • Demonstrable cultural awareness in relation to Wales, and the Welsh language.
  • Proven ability to manage and prioritise own workload and to meet tight deadlines e.g. press and web releases.

Qualifications and Education

  • Relevant Postgraduate/Professional qualification/NVQ 6 or equivalent experience.

Knowledge, Skills and Experience

  • Substantial experience of providing high calibre Welsh<>English translation work in a large organisation and able to demonstrate expert professional knowledge within Welsh<>English translation.
  • Significant translation experience in interpreting highly technical concepts.
  • Customer Service, Communication and Team Working
  • Evidence of ability to explore customers’ needs and adapt the service accordingly to ensure a quality service is delivered.
  • Planning, Analysis and Problem Solving
  • Evidence of ability to research and solve expansive problems using initiative and creativity; identify and propose both practical and innovative solution.

Desirable Criteria

  • Experience of providing interpreting services or willingness to access appropriate training.
  • Experience of using Machine Translation and Translation Memory systems.
  • A relevant professional qualification.
  • Experience of undertaking translation work preferably within, or for, the Higher Education Sector.
  • Experience of working in a Higher Education environment.
  • Membership of a recognised Translation Association

Additional Information

The Strategic Planning and Governance Department supports the University to make evidence based decisions.  It has taken a leadership role around data governance and quality and is adding value to the University by coordinating the external returns and providing intelligence around league table performance.  The Department aims to take on a proactive and influencing role through horizon scanning and a coordinated consultation response process and as such, expects all staff to reflect behaviours and values of these customer focused and innovative teams.
Individuals will be given the opportunity to continuously develop in their roles, so that they can experience a greater range of activities and can bring new ideas and initiatives to functions within their teams.   Cross functional working is required so that customers experience an effective and efficient service, enhancing the reputation and output of the service.

Salary Range Min.


Salary Range Max.


Job Category

Admin / Clerical, Technical


Grade 4

Find out more and apply.