We are looking for a bilingual Apprentice Team Assistant to join our busy team at Sgil Cymru, to provide an effective supportive service to the staff and to provide a service to clients that attend Sgil Cymru courses.

Please apply for this vacancy here.

Duties and Responsibilities:

The role will be diverse, encompassing administration duties, assisting at events/training courses and providing support to the Marketing and Training Officer, with the main responsibilities being as follows –

  • Assisting the Head of Training with the co-ordination of apprenticeship programmes and training courses.
  • Assisting in the organisation of training courses to include venue and room hire, accommodation, travel, paperwork, IT support and refreshments, both in the office and at other venues.
  • Administration of the day to day office activities, including answering the phone, dealing with the post and e-mails, filing, photocopying, maintaining/ordering office equipment and supplies, shredding, welcoming visitors and other clerical duties.
  • Providing assistance with translation (Welsh-English/English-Welsh).
  • Organising and maintaining electronic and paper files for projects.
  • Maintaining and updating action lists following weekly staff meetings and producing minutes at allocated meetings.
  • Assisting the Marketing and Training Officer with work relating to the marketing and recruitment of all training.
  • Creating, editing and uploading good quality photographs of individuals, events and training courses for use off and on line.
  • Assisting in maintaining the Sgil Cymru website. This will include writing copy for online, creating images, uploading information and ensuring that all content is well presented and follows company guidelines.
  • Assisting in updating the Sgil Cymru social media channels which include Twitter, Facebook, LinkedIn, Instagram and YouTube.
  • Assisting the Sgil Cymru team in recruiting individuals for various training schemes, from apprenticeships to short courses, by attending events and meetings, as well as creating promotional emails and telephone marketing.
  • Assisting in creating e-newsletters based on recently updated website content.
  • Maintaining, creating and updating Excel based databases.
  • Working within the policies and procedures of the Company in relation to Equal Opportunities.
  • Undertaking any other reasonable duties that may be required of you.

Essential Skills:

  • Be fluent in both English and Welsh, with excellent written and oral skills in both languages.
  • Be highly computer literate, on Mac and PC, with a working knowledge of Microsoft Word, Excel, PowerPoint and Gmail.
  • Be able to work independently, to your own initiative and manage your own varied workload.
  • Be able to listen and take constructive criticism.
  • Have excellent social media knowledge/skills.
  • Be confident and enthusiastic when communicating in person or on the telephone.
  • Be organised and have excellent attention to detail.
  • Be able to work well as part of a team but can work independently.
  • Be flexible and able to work under pressure.
  • Have driving license and own transport.

Desirable Skills:

Working knowledge of:

  • Final Cut Pro X
  • WordPress
  • Tweetdeck or equivalent
  • Photoshop